Automate Fuel, Mileage, and Tax Reporting Across Jurisdictions
Every quarter, fleets must report fuel use and distance by state and province under the International Fuel Tax Agreement (IFTA). At the same time, they need mileage summaries for the International Registration Plan (IRP) and, in some states, additional fuel-use or weight-distance taxes.
iFuelTax brings all of that into one workflow:
- Import or sync trip and fuel data from your current systems
- Map distance and gallons to the correct jurisdictions
- Generate file-ready IFTA, IRP, and state reports with consistent calculations
Instead of stitching together separate spreadsheets for every tax program, you work from a single, trusted system of record.
Eliminate Manual IFTA Filings and Reduce Audit Risk
Under IFTA, you must report quarterly distance and fuel use for all qualified motor vehicles operating across member jurisdictions. Missing records, inconsistent MPG, or mis-allocated miles can trigger audits, penalties, and interest.
iFuelTax helps you:
- Validate that total distance matches odometer or GPS records
- Flag unusual MPG or missing jurisdictions before you file
- Produce a clear audit trail tying every filing line back to trip and fuel records
When auditors ask "how did you get this number?", you'll have the documentation to back it up.
Unified Support for IFTA, IRP, and State Programs
Most tools stop at IFTA. iFuelTax is designed to support:
- IFTA – fuel tax reporting across the United States and Canada
- IRP – distance summaries for apportioned registration fees
- State-specific programs – including key weight-distance and highway-use regimes (NM, OR, KY, NY HUT) when paired with our Highway-Use & Weight-Distance Tax Software
You configure each jurisdiction once. After that, every return benefits from up-to-date rates, periods, and form logic.
Connect Your ELDs, Fuel Cards, and Trip Data
iFuelTax is built to work with the systems you already use:
- Telematics / ELDs: Use GPS and ELD mileage by jurisdiction as your primary distance source, like our Samsara integration.
- Fuel cards: Bring in fuel purchases from card providers like WEX and Fleetcor via export or integration.
- Dispatch and TMS: Import trip sheets or CSV exports from your TMS when needed.
Once connected, each quarter's data is already in one place—no more chasing CSVs across multiple portals.
Built for Fleets of Any Size
Whether you run a single truck or a multi-terminal operation, iFuelTax scales with you:
- Configure multiple companies, terminals, and equipment classes
- Apply different rules by fleet (e.g., tractors vs straight trucks)
- See tax exposure and refunds at the vehicle, fleet, or enterprise level
As your network grows, you don't need a new tool—just new settings.
Get Started in One Quarter or Less
Implementation doesn't need to wait for a new fiscal year. We help you:
- Import one historical quarter of mileage and fuel data
- Recalculate your IFTA and related taxes in iFuelTax
- Compare results with what you actually filed
Once you're confident in the numbers, you can file your next quarter directly from iFuelTax.